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HMIS – What is it?
The HMIS (Homeless Management Information System) is a
web-based computerized data collection system designed to
capture client-level information over time on the
characteristics and service needs of men, women, and
children experiencing homelessness.
The HMIS (Homeless Management Information System) is a
web-based computerized data collection system designed to
capture client-level information over time on the
characteristics and service needs of men, women, and
children experiencing homelessness.
Why Now?
HMIS is being developed in response to local needs, as well
as Congressional direction and HUD requirements to collect
an array of data on the homeless, including unduplicated
counts of the homeless, their use of services and the
effectiveness of local programs. In order to achieve this
objective, HUD has encouraged communities to develop a
Homeless Management Information System (HMIS). Each
Continuum of Care jurisdiction must use client-level data to
provide HUD with an unduplicated count of all clients served,
not just those in HUD-funded projects.
Beginning with 2003 Continuum of Care grants, HUD is
requiring all Continuums of Care grant recipients to
participate in a local HMIS. Effective with Federal FY03 ESG
funding, ESG grant recipients are also required to participate
in the local HMIS.
Every agency in the Continuum will be encouraged to
participate in the HMIS implementation. Participation means
that agencies will need to enter client-level information
about the clients served by each homeless program
operated by the agency or provide aggregate-level data.
HMIS is being developed in response to local needs, as well
as Congressional direction and HUD requirements to collect
an array of data on the homeless, including unduplicated
counts of the homeless, their use of services and the
effectiveness of local programs. In order to achieve this
objective, HUD has encouraged communities to develop a
Homeless Management Information System (HMIS). Each
Continuum of Care jurisdiction must use client-level data to
provide HUD with an unduplicated count of all clients served,
not just those in HUD-funded projects.
Beginning with 2003 Continuum of Care grants, HUD is
requiring all Continuums of Care grant recipients to
participate in a local HMIS. Effective with Federal FY03 ESG
funding, ESG grant recipients are also required to participate
in the local HMIS.
Every agency in the Continuum will be encouraged to
participate in the HMIS implementation. Participation means
that agencies will need to enter client-level information
about the clients served by each homeless program
operated by the agency or provide aggregate-level data.
What are the benefits?
In addition to complying with HUD’s new requirement, HMIS
can benefit the community in the following ways:
In addition to complying with HUD’s new requirement, HMIS
can benefit the community in the following ways:
- Provide electronic storage of complete client records
- Facilitate continuity of care and ease of referrals
among providers - Speed homeless person’s access to needed resources
- Simplify reporting to funders
- Enhance service delivery
- Provide information for policy making
- Make it easier to learn about available services
Are there participation options?
In an effort to be sensitive to the various needs of our
Continuum partners we are offering the following options for
HMIS participation:
In an effort to be sensitive to the various needs of our
Continuum partners we are offering the following options for
HMIS participation:
- Direct Partner Agency: enters data directly into the
new HMIS system. Has the ability to share
information with other agencies within the Continuum
of Care upon agreement between agencies. - Hidden Partner Agency: (i.e. Youth, Mental Health,
HIV, etc.) enters data directly into the new HMIS
system but no one beyond the originating agency has
access to any client personal identifying information,
in whole or in part, or any information that may be
used to deconstruct a person’s identity. - Interface Partner Agency: continue using your
current system; nightly or weekly upload information
to the new HMIS system.
| © 2006-2007 Alliance to End Homelessness in Suburban Cook County. All rights reserved. |
updated Jan 20,, 2010
HMIS
Want to learn more?
Visit HUD's HMIS page
now.
Visit HUD's HMIS page
now.
HMIS Agency Forms
HMIS Notice of
Privacy Practices
HMIS Privacy
Documents-Zipped
HMIS Notice of
Privacy Practices
HMIS Privacy
Documents-Zipped
| 1107 S. Mannheim Road Suite 304 Westchester, IL 60154 Voice 708.345.4035 Fax 708.345.7855 |
| HMIS Usergroup Meeting Notes: February 2010 |
Click here to access HPRP forms:
Download and save zip file to your
computer and then you will be able to open
the file.
Download and save zip file to your
computer and then you will be able to open
the file.
Revised HPRP Workflow document
1-15-2010
Click here for Document.
1-15-2010
Click here for Document.